Mezinárodní spolupráce: Erasmus+ Europe: International Cooperation

Below is information about Erasmus+ study programmes including contact details.

Information for prospective applicants
Instructions for selected students

Contact persons for outgoing students

Before nomination:

Mgr. Iva Kokinopulosová (all students)

After nomination:

Mgr. Vladimíra Žlutířová (students A - L)

Bc. Jan Kratochvíla (students M - Ž)

Erasmus ID code: CZ OLOMOUC01

Institutional coordinator:

Mgr. Yvona Vyhnánková

Information for prospective applicants

What are the conditions of participation?

Qualification requirements

Overview of qualification requirements

UP (relevant faculty/department) has an inter-organizational ERASMUS+ agreement with the partner organization.
You are a student registered at an accredited study programme of UP (Bachelor’s, Master’s or Doctoral study programme).
The duration of the student mobility always within one academic year will be:
- 5 - 30 days in case of short-term mobilities
- 2 - 12 months in case of semestral mobilities
The total maximum of all Erasmus+ study mobilities and Erasmus+ traineeships per study cycle is 12 months.
For the entire duration of the planned mobility you will be a UP student (it is not possible to terminate or suspend your studies at UP prior to or in the course of your mobility).

Short-term Mobilities

Short-term Doctoral Mobility

To better meet the diverse learning and training needs of doctoral candidates, doctoral students can undertake short-term physical study or traineeship mobility periods abroad lasting between 5 and 30 days. Adding a virtual component to the physical mobility is encouraged.

The base amounts of individual support (both for study and traineeship) are set as follows:

1st to 14th day of the physical activity 79 EUR/day
15th to 30th day of the physical activity 56 EUR/day

Blended Intensive Programmes – BIP

Blended intensive programmes use innovative ways of learning and teaching and combine physical mobility with a compulsory virtual part, where the physical mobility must last between 5 days and 30 days. Intensive programmes bring together groups of 15 to 20 students from at least 3 different programme countries. Activities include for example team projects, field trips and research, art projects.

Blended intensive programmes have to award at least 3 ECTS credits for students. The intensive programme should have added value compared to existing courses offered by participating organizations.

Participating students are selected by the faculty in a special call for each intensive programme.

The base amounts of individual support are set as follows:

1st to 14th day of the physical activity 79 EUR/day
15th to 30th day of the physical activity 56 EUR/day

Short-term Blended Mobility

Students who are not able to participate in long-term physical study or traineeship mobility (for example working students or professional athletes), will be able to carry out a short-term physical mobility by combining it with a compulsory virtual component. Interested students need to consult the possibility to carry out this mobility during selection calls for standard study and traineeship mobility.

What do I need to do to join the programme?

Find out how the programme is organized at the faculty. The best way to do this is to contact the IR officer at the Dean’s Office of the relevant faculty.

Faculty of Arts	Mgr. Jana Hořáková	j.horakova@upol.cz
Faculty of Medicine and Dentistry	Ing. Petra Nakládalová	petra.nakladalova@upol.cz
Faculty of Science	Mgr. Marie Raková	marie.rakova@upol.cz
Faculty of Education	Mgr. Matěj Šerák	matej.serak@upol.cz
Faculty of Law	Mgr. Radana Kuncová	radana.kuncova@upol.cz
Faculty of Physical Culture	RNDr. Markéta Kudláčková	marketa.kudlackova@upol.cz
Faculty of Theology	Bc. Marta Zachová	marta.zachova@upol.cz
Faculty of Health Sciences	Ing. Irena Jedličková	irena.jedlickova@upol.cz

If you have the name of the programme coordinator at the department, please refer directly to the department. An important factor is whether the faculty/department has a student exchange agreement or agreements compliant with your study course and language skills.

Find out the requirements and dates of the competitive selection. The criteria and dates are specified by the faculty/department. Typically it is December and February.
Investigate the consequences of the exchange programme for your studies at UP (recognition of courses studied abroad, the need to prolong your graduation date, an individual study plan).
Once the results of the competitive selection have been posted, please follow instructions in the section below: Instructions for selected students

Funding

The amount of financial support depends on the length of the mobility (number of months/days). For the scholarship purposes, one month equals 30 days. In the event of an incomplete month, the scholarship is based on the number of days (1 day = 1/30 monthly rate). The financial support is not designed to cover all exchange programme costs. It should cover a part of your mobility costs and you are expected to participate financially.

The base amount of individual support is differentiated into 3 groups based on the cost of living:

Group	Financial contribution
Austria, Belgium, Denmark, Finland, France, Iceland, Ireland, Italy, Liechtenstein, Luxembourg, Germany, Netherlands, Norway, Sweden	660 EUR/month*
Cyprus, Estonia, Latvia, Malta, Portugal, Greece, Slovakia, Slovenia, Spain	600 EUR/month
Bulgaria, Croatia, Hungary, Lithuania, Poland, Romania, Serbia, North Macedonia, Turkey	540 EUR/month

* month= 30 days

Note: Erasmus grants cannot be paid into accounts with banks abroad, only into accounts in the Czech Republic and Slovakia (a CZK or EUR account).

Green Erasmus

From the spring semester of the academic year 2024-2025, the Green Erasmus contribution for long-term student mobility is cancelled.

It is recommended that participants use sustainable means of transport for journeys up to 500 km.

Participants with an economic barrier

Students with an economic barrier (based on the right to a child allowance or social scholarship) and low-income students with children or dependents (based on a certificate proving this fact) can be added up to EUR 250 per month to the standard Erasmus+ scholarship amount, and due to the type of mobility and length of stay.

The student submits an application for an increase in the scholarship to the Erasmus+ programme coordinator at the Office for Mobility RUP no later than 10 days before concluding the grant agreement.

Students that do not receive child allowance from the Czech government can apply for the top-up provided they submit a proof they receive similar allowance under comparable conditions in their country of origin.

Participants with special needs

Students with physical, mental or health disadvantages can apply via the Office for Mobility RUP for additional financial support to cover the increased costs that will arise as a result of ensuring the necessary conditions for their stay abroad (eg. special housing, regular medical examinations, accompanying persons, adapted study materials, etc.). The costs incurred must be supported by documents.

The student will deliver the scholarship application for students with special needs to the Office for Mobility RUP no later than 10 days before signing the grant agreement. Before submitting the application, an individual consultation with the relevant coordinator of the Office for Mobility RUP is necessary.

You can find the requirements and the application form here.

Multiple mobilities

The European Commission has set the following rules for multiple mobilities under the Erasmus Programme:

Erasmus students may study up to 12 months abroad in every study cycle (Bachelor’s, Master’s, and Doctoral degree). You are free to use the said time allocation for both studying abroad and traineeships.
Students who follow five or six-year Master study programmes can be mobile for up to 24 months during their studies.
Any prior experience under the Erasmus study abroad programmes and traineeships counts towards the 12/24 months per study cycle.

Academic recognition

Mobility is considered completed if the student submits the Transcript of Records that corresponds to the Learning Agreement. Students are thus obliged to not only spend the time stipulated in the Grant Agreement abroad, but also to fulfil the approved study programme specified in the Learning Agreement. If the student fails to follow the approved study programme, the organization may request that the student returns a part or entire grant.

Measures in case of academic failure

Students are required to earn a minimum of 20 ECTS credits per semester during their Erasmus+ study abroad. The recommended number of credits in study plan is 20‐30 ECTS credits per semester. If the student fails to meet conditions defined in Section 7 of the Grant Agreement for Erasmus+ study abroad programmes, and thus fails to earn the minimum number of ECTS credits, the student will be required to partially reimburse the grant received. Reimbursement shall not be requested when a student has been prevented from completing the minimum requirements due to force majeure, of which the student immediately notified the UP Office for Mobility coordinator.

In case of non-fulfillment of the required number of credits, the student will ask the Vice-Dean for International Relations of the respective faculty for an assessment of the reasons.

After examining the student's request and based on the statement of the Vice-Dean for International Relations, the Erasmus+ Organizational Coordinator decides whether to apply / not to apply a penalty due to failure to meet the required number of credits.

The amount of the penalty applied will be determined according to the number of failed credits from the minimum required number of ECTS credits for the given semester of the study stay, converted to days.

Example: A student received a contribution of 2040 EUR, his mobility lasted 120 days in a country for which a financial support of 510 Euros / month is set. He earned 18 credits out of the minimum required 20 ECTS credits.
In this particular case, we determine the credit value as follows: 120 days corresponds to 20 ECTS credits, one credit is 6 days.
The student has not fulfilled 2 credits, so he / she will return the financial support for 12 days of stay.
The daily aid amounts to EUR 2040: 120 (days) = 17 EUR / day.
The student thus returns the amount of 12x17 = 204 EUR.

Deans’ guidelines for study recognition

The majority of faculties currently have guidelines on study abroad programmes that form part of studies at UP. It is advisable to acquaint yourself with the guidelines of the faculty where you study, in advance. Each guideline is posted on the notice board of the relevant faculty.

Instructions for selected students and for students after the mobility

In the section below you can find the following information:

After the results of the selection have been posted
Before Mobility
During Mobility
Prolongation of Mobility
After Mobility

After the results of the selection have been posted

Check the website of your receiving organization, go to the incoming student information (Erasmus exchange programme), and download application forms if available. Some organizations have an online application system. Find out if your organization requires nomination from the home coordinator (if so, ask the UP Office for mobility coordinator to submit your nomination). A completed application is submitted to the receiving organization by the student. You need to follow application instructions and deadlines of your receiving organization.

Prepare a binding Learning Agreement for Studies stating the subjects you wish to study abroad (or describe other study activities). You need to select subjects that the faculty will recognize after your return, and have the agreement certified by your faculty coordinator: List of persons responsible for approving the Learning Agreement

Submit your Learning Agreement to your receiving organization for approval (ask your receiving organization to return the approved LA to you as you will need it as an attachment of your Grant Agreement). Students are eligible for a grant provided they earn a minimum of 20 ECTS credits per semester in the subjects approved in their Learning Agreement during their study abroad period. See also: Measures in case of an academic failure

Find information about your study destination ahead of time. The final reports of students from preceding years are available at the national database of Erasmus student reports

Arrange a visa to your destination if necessary.

Your participation in the Programme is binding. If you withdraw from the Programme, you are obliged to notify the UP Office for mobility in writing and include the reasons. You also need to notify your department/faculty coordinator, as well as your receiving organization.

Before Mobility

Take a language assessment (OLS) using the EU Academy platform. You will be sent the OLS access data by the UP Office for mobility coordinator. Native speakers are exempt from the obligation to take the language tests. - TEMPORARILY CANCELED

Sign your Grant Agreement concerning the terms of the grant provision at the UP Office for mobility approximately 30 days prior to your departure. Read the Erasmus Programme Qualification Requirements and the General Conditions.

In order to sign the Grant Agreement, you need to submit:
- a copy of the letter of acceptance issued by your receiving organization,
- a copy of your Learning Agreement approved by all parties,
- an electronically completed Bank Account Statement. The grant is paid by bank transfer into an account with a bank based in the Czech Republic or Slovakia.

During your study abroad period, you will be covered by Palacky University travel insurance. Terms and the extent and cover of insurance, and the general terms of insurance. Prior to your departure, you need to register for the travel insurance with Jiří Zapletal, BOHEMIA Insurance Broker, at zapletal@pmbohemia.cz, and include the following data:

name and surname
date of birth
country of stay
date of departure
number of months of mobility

You will receive a confirmation email confirming your insurance policy for the entire duration of your study period.

During Mobility

Should the Learning Agreement be amended, complete the corresponding part of the Changes to the Learning Agreement form, have it certified by the receiving organization, your home faculty/department coordinator, and submit a copy by email to the UP Office for mobility. Any changes must be approved within 5 weeks from the start of your study period, i.e. from the first day of teaching.

Immediately notify the UP Office for mobility of all changes (reducing or prolonging the mobility duration) and any problems with the implementation of the Learning Agreement.

Prolongation of Mobility

A prolongation of your study abroad period is possible only based on an agreement between the sending and the receiving organizations. A prolongation with financial support depends on availability of financial resources. If the extension is without financial support, the Erasmus zero-grant student retains, however, the status of a student and the ensuing benefits.
NOTE: In 2023/2024 academic year, the prolongation to spring semester is only possible as the Eramus+ zero-grant without financial support.
Students apply for prolongation using the form Extension of Erasmus+ study period, which is submitted, duly signed, to the UP Office for mobility no later than 1 December in the case of prolongation to summer term. An amendment to the Grant Agreement must be signed prior to the end of the original duration of your study period.

After Mobility

Submit the Confirmation of Erasmus Study Period to the Office for Mobility within 15 days from the end of your study period. The confirmation must cover the period as stated in your Grant Agreement. If the hosting organization issues a confirmation using its own form, the confirmation must clearly state the start date and the end date of your study period. The confirmation shall be issued no sooner than 5 days before the end of your study period. Upload a copy of your Confirmation to your “Výjezd” (ECTS departures) in IS/STAG.
Upload your Transcript of Records to IS/STAG within 1.5 months from the end of your study period. Students of doctoral study programmes upload the confirmation of their tutor or departmental coordinator in the receiving organization describing the study activities during their mobility.
In case of you have received the Green Erasmus travel top-up, you need to upload copies of tickets for both trips to IS/STAG within 15 days from the end of your study period.
Complete the final report in the form of Participant Survey in the European application Beneficiary Module. After your study period, you will receive an email requesting to fill out your survey.
Have your study abroad results recognized at your faculty/department. The recognition of an approved study plan is a prerequisite of the Erasmus+ programme; students shall request recognition even if they have enough credits to graduate from the UP.

Travel Insurance

International Cooperation

Erasmus+ Europe