Erasmus+ Europe

Contacts via e-mail the relevant department of the Palacký University, or the relevant Traineeship Guarantor/Faculty International Relations Office with an inquiry about the possibility of a traineeship. Included in the email is the student´s CV and motivation letter.

In case of acceptance, both parties arrange the mobility conditions, and the exchange student subsequently receives a Letter of Admission or other type of document from the Traineeship Guarantor/Faculty International Relations Office confirming their acceptance for the traineeship. If the home university does not require this form of acceptance, it is possible to reflect the negotiated conditions of the traineeship directly in the Learning Agreement for Traineeships.

Learning Agreement for Traineeships, or an amendment to the Learning Agreement for Traineeships reflecting possible changes, is initiated, and prepared by the exchange student in cooperation with the receiving workplace, possibly also with the International Faculty Office. Changes to the original Learning Agreement for Traineeships can be implemented within one month of the start of the traineeship.

Subsequently, without undue delay, the international traineeship student completes the application form in the Arrivals Portal application, but no later than the deadline set by the schedule for international mobilities. The application form must be complete, i.e., it must contain all the required fields, otherwise it will not be saved. The application must also contain a Learning Agreement for Traineeships in case of a traineeship at the Faculty of Arts, in case of other faculties of Palacký University at least a simplified Letter of Admission.

The exchange student is responsible for the personal data entered in the Arrivals Portal application.

The exchange student uploads the electronic form of the Traineeship Completion Certificate to the Arrivals Portal application without undue delay after completing the traineeship.

If the exchange student is interested in dormitory accommodation, they must state this in the application form in the Arrivals Portal application.

The student is not entitled to accommodation upon their traineeship acceptance and its reservation by the International Faculty Office is a matter of the current capacity.

The availability of accommodation is limited, especially in the summer months, so it is recommended that accommodation is arranged well in advance, especially in case of traineeships that extend into the summer holidays.

If the student does not start their traineeship, they are obliged to cancel the booking immediately, otherwise they will pay a cancellation fee.

An exchange student who is subject to a visa requirement for travel to the Schengen area applies for a visa at the competent embassy of the Czech Republic in the student's home country without undue delay after receiving the documents required for the visa procedure from the authorized employee of the receiving faculty.

Before arriving in the Czech Republic, the exchange student is obliged to arrange medical expense insurance, accident insurance and liability insurance:

a/ medical expense insurance: if the exchange student is a citizen of one of the EU or EEA countries, medical expenses can be covered by the European Health Insurance Card EHIC, provided that the student uses only a state medical facility connected to the European Health Insurance Scheme, or through travel insurance containing medical expenses insurance, which, however, covers only essential medical care.

If the student also wants to be treated in a private facility and for a wider range of medical procedures, e.g., medical check-ups, etc., it is necessary for them to set up an online Foreigners' Comprehensive Medical Insurance Plus with Pojišťovna VZP a.s.

If the exchange student is not an EU or EEA citizen, they are obliged to arrange an online Foreigners' Comprehensive Medical Insurance Plus with Pojišt'ovna VZP a.s.

b/ liability insurance as a part of travel insurance with a minimum accident insurance cover of 10 mil. CZK and  5 million CZK for property damage

c/ accident insurance as part of travel insurance

Insurance contracts for all three types of insurance are then submitted by the exchange student to the International Faculty Office.

Information on local public transport can be found on https://www.dpmo.cz/en

Further practical information for exchange students can be found here.

For further information regarding the stay in Olomouc you can visit the Welcome Office website.