Erasmus+ non-Europe (ICM)

• Students apply to their home university who carries out the selection of participants in the mobility action. The selection of students must be fair, transparent, coherent and documented and shall be made available to all parties involved in the selection process.
• After your home institution has submitted your nomination (via our online Mobility application), you will receive an e-mail with information and a link to access the application form.
• You will then receive a welcome email from the coordinator from Office for Mobility RUP, in which you will be informed of all important information about your studies and stay in Olomouc.

• Palacký University has been using online nomination and application process for Erasmus+ and other exchange international students since 2017.
• We will only accept nominations and applications via our online system called Mobility application. No further documents will be required by post as all parts of the application can be submitted online.
• Please pay attention to the emails we will send you.

• An information e-mail about UP application procedure is received by the nominated student.
• Online Application Form including Accommodation Request Form and the Orientation week request is submitted by the student.
• Learning Agreement (study plan) is submitted by the student. The obligation to obtain a minimum of 20 ECTS credits does not apply to students in doctoral study programmes, provided that they are sent abroad for scientific and/or research purposes. In such cases, the minimum requirements shall be indicated in the Learning Agreement or specified in an annex thereto. Student will receive instructions for creating and approving the LA in an email.
• Visa documents - to obtain visa the visa, student will need these documents - Letter of Acceptance, Uniform Confirmation of Admission to Study, Confirmation of Scholarship, Preliminary Contract for Housing (if the student stays in the dormitories). Documents are issued and sent by the Office for mobility RUP. Scan of these documets are uploaded into to on-line Mobility application and the hard copies sent by post to the office of your home coordinator.
• To read the UP online application guidelines please go to WIKI UPOL.

• Travel health insurance must cover the costs of comprehensive health care for the entire stay in the Czech Republic.
• Students need to arrange comprehensive health insurance which must include:
  • the minimum insurance cover EUR 400,000 without co-payment.
  • must include preventive and follow-up (= regular medical supervision during certain disease) treatment and care related to pregnancy and childbirth.
• We highly recommend purchasing Comprehensive Health Insurance PLUS/EXCLUSIVE from the Czech insurance company VZP. 
• Health insurance must be bought on-line before picking up the student visa at the Embassy of the Czech Republic.
• The student is required to obtain the insurance with his/her own means.

• The student mobility grant (scholarship) is a flat rate grant calculated at a monthly rate.
• Grants are a contribution towards the costs of the planned Erasmus+ mobility period.
• The scholarship will be paid upon signature of the Grant Agreement after your arrival to Olomouc.
• The scholarship is a single payment transferred to the Czech bank account of the student (in CZK/EUR).
• Financial support cannot be used to pay for costs already reimbursed from other events / programmes of the EU. Students cannot be the recipient of Erasmus Mundus scholarships (Joint Master Degree) and Erasmus +.
• Scholarship consists of 2 amounts.
  • Subsistence costs are 800 EUR per month. For the purpose of calculating the scholarship for one month is considered 30 days. If not observed, the duration of the study period in full months, the scholarship for the last month is calculated by the number of days one day = 1/30 monthly rates.
  • Travel costs (depends on the distance between UP and partner university, see distance calculator).

• Upon arrival in Olomouc, the student applies for a student card in our online Mobility application. Student has 2 options to choose from - blue university card or ISIC. All information and instructions for processing the card are in the online application.
• Learning Agreement changes - The participant shall ensure that all changes in the Learning Agreement are agreed upon in written form by both the sending and host institutions as soon as they take place. Modifications to the Learning Agreement made after the arrival of the student at the host institution must be reported within 30 days of the commencement of the study period at the latest.
• Student has to inform Office for Mobility RUP immediately of any changes (shortening or extension of stay), and any problems with the performance of the learning agreement. Contact person is your coordinator - Mrs.Iva Kokinopulosová (iva.kokinopulosova@upol.cz).
• If the student is a student 26 years of age or older, it is his/her obligation to pay the municipal waste fee. Students who live in dormitories and who have not yet reached the age of 26 are exempt from this fee. You can find more information here.

At the end of the mobility the participant shall receive the following documents from the receiving institution:

• The participant shall receive an invitation to complete the online EU Survey 30 days before the end of the mobility period. The participant shall complete and submit the survey within 15 days upon receipt of the invitation. Participants who fail to complete and submit the online EU Survey may be required to partially or fully reimburse the financial support received.
• Confirmation of Erasmus Study Period (stating the confirmed start and end dates of the mobility period).
• Transcript of Records – without undue delay and not later than one and a half months after the termination of the mobility period.

• Bank account declaration
• The Grant Agreement 
• Erasmus+ Student Charter -
• General Conditions
• Safety Report