Erasmus+ Europe

Palacký University has joined the Erasmus+ programme in 1997. At present we have bilateral agreements on student and staff exchanges with more than 200 universities in most EU countries and the number of partner institutions as well as UP departments involved is increasing.

If you need more information about Erasmus+ at Palacký University or want to start cooperation with Palacký University within Erasmus+ or any other EU programme, please contact the institutional coordinator:

Yvona Vyhnánková 
Mobility Office 
Křížkovského 8 
779 00 Olomouc 
tel: +420 585 631 041 
e-mail: iro@upol.cz

We are pleased that you have chosen Palacký University Olomouc for your Erasmus+ study experience.

Palacký University uses an online nomination and application process for Erasmus+ and other exchange international students.

We only accept nominations and applications via our online system. No further documents are required by post as all parts of the application can be submitted online.

Below please find details regarding our nomination and application process for coordinators as well as for students of our partner institutions:

1. Nomination of students by coordinators
2. Cancelation of the mobility
3. Application process for nominated students

• Nomination period starts on March 16th, 2023 (postponed to 22.3.2023).

• All Palacký University Olomouc partner institutions will be sent an information e-mail (from address noreply_mobility@upol.cz - this is an automatic email, please never reply or send emails to it) with instructions for online nomination including a unique link to access the UP nomination and application system. Only on your request we will generate a new link, otherwise please note, that the link can be used repeatedly in the following year(s).

• To nominate your students for the field of study stated in our bilateral agreement please follow instructions written in the information e-mail.

• After you submit the nomination in our online system, an information e-mail about our online application procedure will be sent to the nominated student.

Should you need any additional information please contact the coordinator for incoming students at zuzana.hamdanieh@upol.cz

Online Nomination Deadlines:

*winter semester/first semester – September –January/February
*summer semester/second semester – February – June
**visa required students have to be nominated as soon as possible, preferably before May 15 and October 15

It will not be possible to accept nominations/applications after the deadlines.

Summary of nomination steps for a coordinator at partner institution

When you accessed the online nomination system using the received link:

• Step 1.   Check and update your institution profile information if needed
• Step 2.   Nomination - enter the students data
• Step 3.   Nomination submitted
• Step 4.   An information e-mail about UP application procedure to the nominated student.

Please note that no e-mail from us confirming that your nomination was submitted/received is sent to you. In the nomination system you can see the list of nominated students and on the left side just please check the status - a blue button stating Nominated after you submitted the nomination by clicking on SUBMIT on the right confirms that your nomination has reached us.

• It is really important to let us know if the mobility of the nominated/accepted student has been cancelled. Using the online nomination and application system, we would appreciate if you cancel the mobility directly in the system, instead of sending an e-mail, which could be sent additionally.

• The UP online nomination and application system will enable to cancel the mobility any time during the application process or even after the acceptance. Please note that the cancelation is not required from both the coordinator and the student, it is sufficient if it is done by one of them.

If the mobility is cancelled after the nomination has been submitted, the coordinator or the student must WITHDRAW their online application by clicking on the WITHDRAW button in the application form.

After your home institution has submitted your online nomination, you will receive an e-mail with information and a link to access the application form.

Online Application Deadlines:

*winter semester/first semester – September –January/February
*summer semester/second semester – February – June
**visa non-required = EU, Norway, Iceland, Lichtenstein and Switzerland citizens

It will not be possible to accept applications after the deadlines.

Summary of application steps for a student

• Step 1. An information e-mail about UP application procedure is received by the nominated student
• Step 2. Online application including your personal information, courses selection, a request for accommodation, the orientation week and required appendices is submitted by the student (see deadlines)*
• Step 3. Learning Agreement is created by the student via IS/STAG (ECTS Arrivals - based on e-mail instructions from the Faculty coordinator)
• Step 4. Letter of acceptance is sent to the nominated/accepted student

Should you need any additional information please contact a respective coordinator for incoming students at zuzana.hamdanieh@upol.cz (Erasmus+, EU cooperation) but make sure that you have read carefully the guidelines.

IMPORTANT:

Please, never forward the online application link to anyone else! (The application link assigned to you can be used repeatedly. If you think that an unauthorized person uses your link, please let us know asap and we will generate a new unique link, which will be sent to your email address.

Please note, that if you cancel your mobility during the application process or even after you are accepted, you must WITHDRAW your online application by clicking on the WITHDRAW button.

REMINDERS BEFORE YOU START FIILLING IN THE ONLINE APPLICATION

• Save your personal online application access link as it is the only way how to get to your online application. If you lose it/delete it, contact your coordinator.

• Remember to check your spam folder as the information emails can sometimes end up there

University students can stay in one of the two Palacký University campuses, these include seven dormitories. Housing is guaranteed for students and teachers from abroad.

(Please note that) reservation of accommodation for incoming exchange students is done by Office for Mobilityand based on the request in the online application. Just 2-3 weeks before the arrival, an e-mail confirming the dormitory and its address is sent to each student, no other confirmation of accommodation  is to come.

Most of the Erasmus+ students, who require accommodation, are staying in the Neředín Dormitory (the newest UP accommodation facility). This dormitory is located in Neředín campus max 15 min by tram to the University i.e. to the centre of Olomouc. There are just single or double rooms. Upon request single rooms can be arranged. They are, however, in great demand. Within the campus there also is a canteen, providing meals for good prices.

The dormitory provides suites consisting of four rooms (usually 2 single + 2 double). All suites are equipped with a bathroom and a toilet for every two rooms, and a kitchen area with a stove (no cooking utensils and dishes, though). Each room is equipped with beds, writing tables, book shelves and a refrigerator. Although there are no computers in the rooms, an access to the Internet is arranged and students possessing their own notebooks will not have problems to use them. Free wi-fi is available. The dormitory also provides laundry facilities, cleaning utensils (vacuum cleaner), iron etc. Bedding is provided and changed usually every two weeks. Students must bring their own towels. Each suite has an incoming telephone connection; to make outgoing calls, you need to use public telephones.
Address:

VŠK Neředín
tr. Míru 644/113
771 11 Olomouc

The Envelopa campus can also provide you with some other facilities you may be interested in: apart of students’ canteen providing lunches and dinners 7 days a week, there is a bookstore; hairdresser’s services; doctor’s office; students’ club (U-klub) etc. This dormitory area is easily accessible by the public transport system, the nearest tram and bus stops are only about 3-min walk, the train station is located about 15-min walk away (2 tram stops), to get to the bus station takes about 10 minutes by tram.

Address:

Dormitory 17. listopadu
Dormitory Bedřicha Václavka
Dormitory generála Svobody
Dormitory J. L. Fischera
Josef Jařab Dormitory

Unfortunately, no university housing is available for students with families. Should you plan to come with your spouse and/or children, you will have to find a private housing. The Office for Mobility will assist you but cannot guarantee an adequate place for a reasonable price.

Official website on accommodation.

USEFUL INFORMATION:

• Departmental coordinators
• VISA instructions and recommendations for NON-EU students
• CZ OLOMOUC01 Factsheet 2024/2025

AFTER ARRIVAL:

• ERASMUS+ / EXCHANGE STUDENT ENROLMENT FORM ("Yellow Card) ONLY FOR STUDENTS OF THE FACULTY OF MEDICINE AND FACULTY OF HEALTH SCIENCES
• Safety Report
• Extension of Erasmus+ study period

Coordinator: Mrs. Zuzana Hamdanieh

Office for Mobility
Vodární 6
779 00 Olomouc
email: zuzana.hamdanieh@upol.cz 

• receives and administrates Erasmus+ nominations from partners
• provides information on application process and general information
• provides documents as confirmation of arrival, confirmation of study period
• organizes the Orientation Week for incoming students