Cooperation Agreement

The following information is designed for exchange students coming to Palacký University Olomouc for one or two semesters under the Cooperation Agreement programme based on one of the bilateral agreements with more than 100 partner institutions all over the world.

This section provides information unique to the Cooperation Agreement programme. More general information for all exchange students (organization of study, ESN UP Olomouc, living in Olomouc, Palacký University IT systems etc.) is available in the section "General information".

After your home institution has submitted your online nomination, you will receive an e-mail with information and a link to access the application form. (Please note that this year there may be a few days between the online nomination and the information e-mail being sent to you).

Online Application Deadlines:

*winter semester/first semester – September –January/February
*summer semester/second semester – February – June
**visa non-required = EU, Norway, Iceland, Lichtenstein and Switzerland citizens

It will not be possible to accept applications after the deadlines.

Summary of application steps for the student

• Step 1. An informative e-mail about UP application procedure is received by the nominated student
• Step 2. Online application including personal information, courses selection, a request for accommodation, the orientation week and required appendices is submitted by the student (see deadlines)*
• Step 3. Learning Agreement is created by the student via IS/STAG (ECTS Arrivals - based on e-mail instructions from the Faculty coordinator)
• Step 4. Letter of acceptance is sent to the nominated/accepted student

Should you need any additional information please contact a respective coordinator for incoming students mentioned above but make sure that you have read carefully the guidelines.

IMPORTANT:

Please, never forward the online application link to anyone else! (The application link assigned to you can be used repeatedly. If you think that an unauthorized person uses your link, please let us know asap and we will generate a new unique link, which will be sent to your email address.)

Please note, that if you cancel your mobility during the application process or even after you are accepted, you must WITHDRAW your online application by clicking on the WITHDRAW.

• Students must choose their courses in the Mobility online application for at least 15 or 20 ECTS, depending on the faculty they will be enrolled in.
• The majority of courses (min. 60%) need to be from one department, and the course selection has to be based on the field of their study! Each student must be enrolled at a respective UP (related to his/her major) department and must select the majority of her/his courses from this department.
• After the course selection is approved by the respective UP coordinator, the student registers the approved courses in the study system called STAG and creates a so-called Learning Agreement (LA).
• The student downloads, signs, and has this document signed by the coordinator at their home institution.
• The signed LA will be uploaded back to STAG, where it will be signed and uploaded by the respective UP coordinator.
• The LA must be signed by all 3 parties as soon as possible before the student´s arrival.

University Dormitories

• Staying in a dormitory allows you to live on campus or nearby, making it easy to connect with other students. Our university dormitories are safe and clean. Most international students are accommodated in the dormitories, and they are usually satisfied here.
• If the student decides to stay at the university dormitories, the accommodation is automatically booked by the Office for Mobility based on the information provided in the online Mobility application.

Private Accommodation

• If you prefer to find housing on your own, private rentals are also an option. We recommend using the Welcome Office website to explore listings for apartments and shared housing.

• In this case, it is student´s responsibility to arrange the accommodation and all accommodation documents needed for visas.

• Students coming from non-European countries must apply for a long-term visa for the purpose of study.
• Your coordinator at the Office for Mobility will send you an original copy of two documents needed for a visa application: Proof of Study and Preliminary Accommodation Contract (provided that the student applied for the accommodation at the dormitory). Please note that these are not the only documents needed for the visa application. The list of required documents can be found on the respective Czech embassy website.
• It is necessary to apply for a visa at least 2 months before the start of the semester.
• Further visa information can also be found here.
• Always inform your Office for Mobility coordinator about the status of your visa application.

Student facilitation program (Režim student) 

• The Student facilitation program facilitates visa / residency permit application submission for students from certain countries admitted to Czech universities.
• The registrations are submitted twice a month by the UP Office for Mobility.
• Successfully registered students are contacted by the respective embassy usually within 5 working days after the registration deadline.
• More information is available at the website of the Ministry of Education, Youth and Sports.

• Travel health insurance must cover the costs of comprehensive health care for the entire stay in the Czech Republic.
• Students need to arrange comprehensive health insurance which must include:
  • the minimum insurance cover EUR 400,000 without co-payment.
  • must include preventive and follow-up (= regular medical supervision during certain disease) treatment and care related to pregnancy and childbirth.
• We highly recommend purchasing Comprehensive Health Insurance PLUS/EXCLUSIVE from the Czech insurance company VZP. 
• Health insurance must be bought on-line before picking up the student visa at the Embassy of the Czech Republic.
• The student is required to obtain the insurance with his/her own means.

• It is really important to let us know if the mobility of the nominated/accepted student has been cancelled. Using the online nomination and application system, we would appreciate if you cancel the mobility directly in the system, instead of sending an e-mail, which could be sent additionally.

• The UP online nomination and application system will enable to cancel the mobility any time during the application process or even after the acceptance. Please note that the cancelation is not required from both the coordinator and the student, it is sufficient if it is done by one of them.

If the mobility is cancelled after the nomination has been submitted, the coordinator or the student must WITHDRAW their online application by clicking on the WITHDRAW button in the application form.

USEFUL INFORMATION:

• CZ OLOMOUC01 Factsheet 2024/2025
• CZ OLOMOUC01 Factsheet 2025/2026
• Departmental coordinators
• VISA Instructions for Non-EU Students

AFTER ARRIVAL:

• Extension of Exchange Study Period
• Safety Report

Ms. Anna Přílučíková

Office for Mobility RUP
Vodární 6
779 00 Olomouc
Office no. 1.21
email: anna.prilucikova@upol.cz

• receives and administrates nominations from partners
• provides information on application process and general information
• provides documents as confirmation of arrival, confirmation of study period
• organizes the Orientation Week for incoming students
• supports a new cooperation establishment for particular regions